• Handle incorporation and registration of Cyprus companies (and possibly other jurisdictions) including preparation of registration documents, submission to the Registrar, issuance of share certificates, instruments of transfer, company registers, etc.
• Maintain and update statutory registers for directors, shareholders, beneficial owners (UBO), branch offices, and other required registers.
• Prepare corporate secretarial documentation such as board resolutions, shareholder resolutions, minutes of meetings, incumbency certificates, powers of attorney, and ensure execution and certification where required.
• Manage the filing and submission of annual returns, notifications of changes (e.g., director/shareholder changes), and other forms required by the Registrar of Companies.
• Support bank account opening processes for companies/trusts: prepare bank forms, liaise with banks, assist with KYC/AML checks.
• Liaise with clients (local and international), external agents, regulatory bodies, auditors, legal counsel and banks to coordinate required actions and documentation.
• Assist with due diligence / KYC / AML compliance processes: reviewing documentation, monitoring ongoing obligations, updating client files
• Maintain internal databases, filing systems, client records, certificates and legal documentation in an organised manner.
• Provide general administrative support for the corporate services team: scheduling client meetings, handling correspondence, acting as first point of contact, preparing reports.
• Stay updated with relevant Cyprus company law, regulatory changes (including AML/CTF, beneficial ownership, CRS/FATCA) and ensure processes are compliant.
• Support the continuous improvement of corporate service workflows, propose improvements and assist with implementation.