• Welcome and assist visitors and callers, ensuring a professional first impression while managing all communication channels and correspondence efficiently.
• Coordinate travel arrangements, meetings, and schedules, maintaining accurate records and updated contact databases.
• Oversee office organization — including reception areas, meeting rooms, and supplies — ensuring a tidy, well-equipped, and welcoming environment.
• Manage mail, deliveries, petty cash, and payment requests with accuracy and attention to detail.
• Oversee office supplies and staff needs, including ordering and tracking office, kitchen, and cleaning materials, maintaining stationery stock, and coordinating staff meal orders with the HR department.
• Liaise with internal departments, the company driver, and external partners to support daily operations and smooth communication.
• Handle general administrative duties such as photocopying, filing, and document preparation.
• Uphold company procedures and proactively suggest improvements to enhance efficiency and organization.