1. Financial and Analytical Responsibilities – Approximately 40%

• Oversee the company’s daily accounting and bookkeeping activities.
• Prepare and submit VAT returns accurately and within the required deadlines.
• Maintain accurate financial records and ensure that all relevant systems remain up to date.
• Review and analyse financial and operational information.
• Prepare reports that provide useful insights into company and project performance.
• Monitor project working hours, costs, and associated financial data.
• Compare employee timesheets with the hours assigned to each project and identify any discrepancies or possible overruns.

2. Planning and Team Coordination – Approximately 20%

• Maintain and regularly update the company’s operational and project-planning systems.
• Monitor team workload, performance, deadlines, and overall progress.
• Coordinate priorities and follow up with team members regarding outstanding tasks.
• Assist with resource planning across different projects.
• Prepare regular operational reports and updates for the CEO.
• Identify and report delays, risks, and matters requiring management attention.

3. Project and Technical Administration – Approximately 20%

• Prepare and submit application packages and other required documentation through the relevant government or professional portals.
• Track submissions and follow up with the appropriate authorities by telephone, email, and, where necessary, in person or on-site.
• Follow up with suppliers regarding quotations, material orders, deliveries, and any outstanding matters.
• Maintain accurate records relating to submissions, approvals, correspondence, and deadlines.
• Provide administrative support to the project team in relation to project requirements.

4. General Administrative Support – Approximately 20%

• Handle telephone calls, correspondence, meetings, and daily office requirements.
• Welcome visitors and assist with meeting arrangements and refreshments.
• Prepare professional letters, emails, reports, and other office documentation.
• Organise and maintain company records and filing systems.
• Provide practical administrative assistance to the CEO and the wider team when required.

The distribution of responsibilities may change depending on the company’s priorities and workload.