• Prepares the cash flow plan which is then reviewed by the FS and or FM.
• Prepares bank payment orders, cheques and written or electronic orders (as per the agreed deadlines) in accordance with the cash flow plan and bank payment plan prepared.
• Arranges the signing of payment orders and cheques by an authorised signatory, including the electronic ‘signing’ of payments made using Bank’s online system. The PO ensures that this is done in time for execution by the bank within cut-off payment deadline.
• Ensures all scheduled and authorised payments are sent to the bank on time for same day execution.
• Sends payment orders to the bank or hands the cheques to Administration for collection by customers.
• Posts all bank payments to accounting system (daily).
• Ensures that international supplier invoices and brokerage commissions are in order before processing for payment.
• Liaises with international suppliers, brokers and other departments regarding payments and provides updates on payments schedule.
• Liaises with banks in relation to execution of payment orders and for any statement queries.
• Sends the SWIFT confirmation of payments to other Departments and suppliers as required.
• Requests payment confirmation letters from suppliers.
• Checks and posts bank charges.
• Checks daily accounting entries prepared by FS.
• Performs bank reconciliations (as required on daily/weekly/monthly basis).
• Downloads bank statements and debit advices from online banking platforms where applicable
• Implements the Group’s Management System and makes suggestions for improvement.