Procedural and Administrative Matters

• Drafting, reviewing, and monitoring the Firm’s operational procedures to ensure efficiency and compliance.
• Advising Management on organizational, operational, procedural, compliance, and employment-related matters.
• Training employees on procedures and systems.
• Maintaining records of manuals, procedures, regulations, decisions, instructions, circulars
• Organizing conferences, meetings, and internal presentations, and ensuring accurate recording (minutes, audio, or video).
• Supporting Management with applications for licenses, subscriptions, grants, and funding.
• Preparing and presenting reports to Management on relevant responsibilities.

Ensuring the Smooth Operation of the Firm

• Monitoring and ensuring the proper operation and performance of the Firm’s software, automation, security systems, infrastructure, and equipment.
• Maintaining a log of issues related to the Firm’s equipment performance.
• Assisting in identifying suitable systems, equipment, software, and external providers for the Firm’s operations.
• Communicating with external partners, ensuring maintenance and repairs, and coordinating with Management to resolve issues.
• Acting as a point of contact for employees regarding issues with software and equipment.
• Monitoring contract expirations and ensuring timely renewals with external partners.
• Managing inventory of consumables and office supplies.

HR Procedures and Practices

• Organizing and maintaining physical and electronic employee records, including employment and personal data.
• Managing onboarding processes and collecting employee information upon hiring.
• Preparing employment contracts, including job descriptions and working hours.
• Coordinating with recruitment agencies, reviewing CVs, and arranging interviews.
• Monitoring compliance with leave procedures and maintaining leave records.
• Supporting Management with training plans and coordinating participation in seminars and conferences.
• Managing employee engagement programs and related budgets.
• Planning and coordinating social and other Firm events.
• Ensuring accounting compliance related to employee obligations.

Marketing and Promotion

• Managing and supervising the Firm’s social media accounts and website, including content uploads.
• Coordinating with external partners and supporting marketing activities.
• Identifying international exhibitions, coordinating participation, and arranging travel for Management or employees.
• Drafting and assisting in the preparation and printing of marketing materials.
• Researching and proposing market trends, advertising strategies, and promotion channels for the Firm’s services.

Reception Oversight and Support

• Monitoring and guiding reception operations as needed
• Providing backup support during Reception staff absences.